When I Work

Programación del personal, seguimiento del tiempo, comunicación y asistencia.

Sobre When I Work

When I Work ayuda a programar y comunicarse fácilmente con los empleados. Las funciones de When I Work incluyen envío de los horarios al personal mediante mensajes de texto. Los mensajes de texto bidireccionales permiten a los empleados aceptar turnos abiertos y solicitar su horario por mensaje de texto. Activa la asistencia para que los empleados usen el reloj registrador móvil para fichar su tiempo con su smartphone o establece un iPad como terminal. Observa fácilmente desde qué ubicación en el mapa fichan su tiempo los empleados. Después de revisar las hojas de horas, puedes aprobarlas con un clic.

When I Work es una herramienta perfecta para propietarios de pequeñas empresas, gerentes de operaciones, gerentes de recursos humanos o cualquier persona que administre planificaciones horarias.

Dispositivos

Tamaño de la empresa

P M G

Disponible en los países siguientes

Australia, Canadá, Alemania, Reino Unido, Estados Unidos

Idiomas admitidos

inglés

Imágenes

Business owners spend way too much time on employee scheduling because they’re stuck using programs like Excel, or even worse— a pencil and paper. Employee scheduling software can help you build your schedule for the week in as little as 15 minutes.
Your business goes beyond your desk. So should your employee scheduling software. Employee scheduling apps for iPhone and Android help you and your employees manage the schedule while on the go.
Fine tune the schedule while on-the-go. Schedule shifts, notify staff and simplify scheduling.
Create next weeks schedule in minutes!
Communication between managers and employees doesn’t need to be messy or difficult. Team Messaging from When I Work helps you ensure that everyone on your team is in lockstep at all times, no matter where they are.
Staff acknowledge their shifts to let managers know they've been seen
Employee hourly pay rates can be added and edited
We currently offer seamless integrations with these platforms.
Staff can clock in, make time-off requests, update their availability and chat with coworkers all from their mobile phone!
Schedule Staff from your iPhone, Android phone for desktop
Manage Shift Changes on the Fly
See Who's Working - Create Shifts and Send Alerts
You & Staff Notified Via Text, Email, or Both
Know When Employees Are Available To Work
Ver 15 más
Vídeo de When I Work
Captura de pantalla de When I Work: Business owners spend way too much time on employee scheduling because they’re stuck using programs like Excel, or even worse— a pencil and paper. Employee scheduling software can help you build your schedule for the week in as little as 15 minutes. Captura de pantalla de When I Work: Your business goes beyond your desk. So should your employee scheduling software. Employee scheduling apps for iPhone and Android help you and your employees manage the schedule while on the go. Captura de pantalla de When I Work: Fine tune the schedule while on-the-go. Schedule shifts, notify staff and simplify scheduling. Captura de pantalla de When I Work: Create next weeks schedule in minutes! Captura de pantalla de When I Work: Communication between managers and employees doesn’t need to be messy or difficult. Team Messaging from When I Work helps you ensure that everyone on your team is in lockstep at all times, no matter where they are. Captura de pantalla de When I Work: Staff acknowledge their shifts to let managers know they've been seen Captura de pantalla de When I Work: Employee hourly pay rates can be added and edited Captura de pantalla de When I Work: We currently offer seamless integrations with these platforms. Captura de pantalla de When I Work: Staff can clock in, make time-off requests, update their availability and chat with coworkers all from their mobile phone! Captura de pantalla de When I Work: Schedule Staff from your iPhone, Android phone for desktop Captura de pantalla de When I Work: Manage Shift Changes on the Fly Captura de pantalla de When I Work: See Who's Working - Create Shifts and Send Alerts Captura de pantalla de When I Work: You & Staff Notified Via Text, Email, or Both Captura de pantalla de When I Work: Know When Employees Are Available To Work

Funciones

Características totales de When I Work: 130

  • API
  • Acceso móvil
  • Acceso sin conexión
  • Actualizaciones en tiempo real
  • Admite iCalendar
  • Alertas de correo electrónico
  • Alertas de móvil
  • Alertas y notificaciones
  • Almacenamiento seguro de datos
  • Análisis en tiempo real
  • Arrastrar y soltar
  • Base de datos de empleados
  • Búsqueda/filtro
  • Calculadora de costes de trabajo
  • Cambio de turnos
  • Chat en tiempo real
  • Chat y mensajería
  • Comunicación multicanal
  • Conexión segura
  • Contratación de empleados
  • Control de procesos de aprobación
  • Controles o permisos de acceso
  • Creación de informes de costes laborales
  • Creación de informes en tiempo real
  • Creación de informes y estadísticas
  • Creación de informes/análisis
  • Cálculo de horas extra
  • Datos en tiempo real
  • Distribución de programas
  • Facturación
  • Feed de actividad y noticias
  • GPS
  • Geolocación
  • Gestión de aplicaciones
  • Gestión de asistencia
  • Gestión de calendarios
  • Gestión de camareros
  • Gestión de comités
  • Gestión de control de horas
  • Gestión de docentes y personal escolar
  • Gestión de empleados
  • Gestión de eventos
  • Gestión de instalaciones
  • Gestión de la comunicación
  • Gestión de la conformidad
  • Gestión de la disponibilidad
  • Gestión de modelos
  • Gestión de médicos
  • Gestión de nóminas
  • Gestión de recursos
  • Gestión de recursos humanos
  • Gestión de solicitudes de empleo
  • Gestión de subcontratistas
  • Gestión de tareas
  • Gestión de voluntariado
  • Gestión del trabajo
  • Herramientas de seguimiento del tiempo online
  • Horas facturables y no facturables
  • Importación y exportación de datos
  • Informes de síntesis
  • Integración contable
  • Integración de Microsoft Outlook
  • Integración de QuickBooks
  • Invitaciones y recordatorios de correo electrónico
  • Mano de obra variable
  • Mensajería
  • Mensajería SMS
  • Métricas de rendimiento
  • Notificaciones de escritorio
  • Notificaciones en tiempo real
  • Panel de actividades
  • Para colegios
  • Para comedores
  • Para el sector médico
  • Perfiles de empleados
  • Planificación de instalaciones
  • Planificación de personal
  • Portal de autoservicio
  • Portal de empleados
  • Portal para empleados
  • Presupuestos/previsiones
  • Previsión
  • Previsión de la demanda
  • Previsión de trabajo
  • Previsión de ventas
  • Programación a tiempo real
  • Programación automatizada
  • Programación de cursos
  • Programación de eventos
  • Programación de grupos
  • Programación de llamadas
  • Programación de recursos
  • Programación de tareas
  • Proyecciones
  • Punto de venta (POS)
  • Recordatorios
  • Registro automático de tiempos
  • Registro de entrada/salida
  • Registro manual de tiempo
  • Registro único
  • Reloj registrador
  • Reserva en línea
  • Seguimiento de actividades
  • Seguimiento de asalariados
  • Seguimiento de ausencias
  • Seguimiento de ausencias por enfermedad
  • Seguimiento de candidatos
  • Seguimiento de gastos
  • Seguimiento de horas de los empleados
  • Seguimiento de horas en movimiento
  • Seguimiento de horas sin conexión
  • Seguimiento de incomparecencias
  • Seguimiento de la asistencia
  • Seguimiento de progreso de tareas
  • Seguimiento de tiempo en línea
  • Seguimiento de trabajos
  • Seguimiento de ubicación
  • Seguimiento de vacaciones/ausencias
  • Seguimiento del tiempo
  • Seguimiento del trabajo
  • Seguimiento horas/gastos
  • Sincronización de calendario
  • Solicitudes de ausencias
  • Supervisión en tiempo real
  • Tablero de ofertas de empleo
  • Tarjeta perforada en línea
  • Tasas de facturación múltiples
  • Tiempo y asistencia
  • Varias ubicaciones
  • Widgets

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Opiniones

Calificación general

4.5 /5
(859)
Relación calidad-precio
4.5/5
Funciones
4.3/5
Facilidad de uso
4.5/5
Asistencia al cliente
4.5/5

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¡Escribe una reseña!
Mostrando 5 opiniones de 859
Trish C.
Calificación general
  • Sector: Veterinaria
  • Tamaño de la empresa: 2-10 empleados
  • Software usado Semanalmente durante Más de dos años
  • Fuente de la reseña

Calificación general

  • Relación calidad-precio
  • Facilidad de uso
  • Asistencia al cliente
  • Probabilidad de recomendación 10.0 /10

Great software for teams of all sizes

Revisado el 25/7/2019

I've been using this software for 5 years, first as an employee then as an employer. Ease of use...

I've been using this software for 5 years, first as an employee then as an employer. Ease of use for both parties is fantastic and it's well worth paying for to save the time. When I change places of business, if I have a choice, I will choose When I Work again and again.

Puntos a favor

- Shift templates, makes scheduling a lot easier
- The ability to copy and paste any shift, even faster than clicking and choosing
- Simple to add and remove employees
- App is fairly easy to use
- Time clock is awesome, easy to use

Puntos en contra

- Looking at the full staff schedule on a particular day can be tedious.
- For those making schedules, it's so much easier to do on a computer
- In order to have a printed schedule, it downloads the PDF which you then have to print. I wish this printed right off the website.

Respuesta de When I Work

Hi Trish,

Thank you for taking the time to review When I Work, and your feedback is appreciated! We are always looking for ways to make improvements and appreciate users like you that provide feedback so we can enhance and improve When I Work!

Best,
Amanda

Erin M.
Calificación general
  • Sector: Alimentación y bebidas
  • Tamaño de la empresa: 11-50 empleados
  • Software usado A diario durante Más de un año
  • Fuente de la reseña

Calificación general

  • Relación calidad-precio
  • Facilidad de uso
  • Asistencia al cliente
  • Probabilidad de recomendación 10.0 /10

Scheduling made simple

Revisado el 16/3/2020

Overall we have loved using When I Work. It makes scheduling seamless and reduces the amount of...

Overall we have loved using When I Work. It makes scheduling seamless and reduces the amount of time we spend on employee schedules. We also really love the reminders and text alerts as it makes it easy to communicate with our team quickly when things change.

Puntos a favor

When I Work is so easy to use, it is simple to add employees, great for creating shift templates and the chat features and shift drop applications make changing the schedule simple for employees. As a manager these features are awesome as they reduce the amount of time that I spend re-working the schedule.

Puntos en contra

The only challenge we have faced is that we don't have access to the task list as we don't pay for this version of the application. We would love to try it out to see if it is a good value add for us.

Respuesta de When I Work

Hi Erin -

Thank you so much for taking the time to give us such a lovely review!

I'm so happy to hear features we offer like Shift Swaps & Drops and WorkChat have been so useful for you. It's awesome to hear that scheduling has gotten easier as well!

We'd be happy to discuss our Tasks feature and see what options are available for you. Feel free to submit a ticket at https://help.wheniwork.com/submit-a-ticket/ so we can assist!

Again, thanks so much for this lovely review!

Kindly,
Adrianne

Danya D.
Calificación general
  • Sector: Transporte/transporte en camión/ferrocarril
  • Tamaño de la empresa: 51-200 empleados
  • Software usado A diario durante Más de un año
  • Fuente de la reseña

Calificación general

  • Facilidad de uso
  • Probabilidad de recomendación 7.0 /10

Working with When I work

Revisado el 4/3/2021

Having When I work allows for easy access to everyone schedule online.

Having When I work allows for easy access to everyone schedule online.

Puntos a favor

A great employee scheduling software.
Super easy to set up and start using.
Ease of use for employers and employees.

Puntos en contra

When looking at the full staff schedule on a given day can be a bit time-consuming.
Noticeable differences with the mobile app and the desktop version.

Respuesta de When I Work

Hi Danya,

We really appreciate you taking the time to leave such a wonderful and detailed review!

It great to hear it makes scheduling easier for you as well as your employees!

Warmly,
Tiffany

Usuario verificado
Calificación general
  • Sector: Ropa y moda
  • Tamaño de la empresa: 11-50 empleados
  • Software usado A diario durante Prueba gratis
  • Fuente de la reseña

Calificación general

  • Relación calidad-precio
  • Facilidad de uso
  • Asistencia al cliente
  • Probabilidad de recomendación 1.0 /10

Deceptive & misleading pricing practices, little integration, but certainly quite slick.

Revisado el 4/4/2017

Puntos a favor

Looks slick, appears to offer a lot (which it does, at a cost, see below...)

Customer support is very responsive - live chat, email, etc. I may not like their answers (see below) but I can't fault their timely attention, their patience, their attentiveness.

Puntos en contra

1. Pricing Practices

The page at wheniwork.com/pricing says nothing, just that schedulling is free for less than 75 employees (and anything over is a "contact us for enterprise" price, which is fine). Great, I think, I'll sign up, start working with it.

Glad I didn't invest much time. I set up a few employees, downloaded the apps, started working out the wrinkles. And after a few hours of looking, and testing, and reading, it looks good, but...

...then I discover that basic features like scheduling more than 10 days ahead (!) are paid-for. So is time tracking. Etc. That's ok to charge, but not ok to deceive - and there's *no* simple way right now to see a comparison of features and costs before getting signed-up.

And this is not a small bump. You can't bolt-on a little extra. To get a proper working app, the minimum number of users they offer 20 minimum and the time attendance module adds something like 50% on top.

But really it is transparency and deceptive practices that have *really* turned me against this product in a *very* short period of time - and that is *very* sad. If they'd allowed me to choose up front to devote my time, great; but they didn't.

I had to ask support what "long-term scheduling" meant (that being something not included in the free plan). That means more than 10 days... No other warning of that, that I could see. I feel deceived.

2. App Reliability

Others have mentioned glitches. I started working with the iPhone app - it stopped working for some tasks. I contacted support who said it was restricted to my account only, and they would get their developers to look at it. So I stopped using the iPhone app. My wife's Android phone wouldn't recognise her (valid) phone number when accepting a request to log in. So 2 strikes there. Your mileage may vary.

3. Limited Integrations

A few years ago, WIW posted on their Facebook page that they used Xero. Some commented then - why no integration? No answer. Years later, still no integration with Xero. No Zapier integration, either.

The cynic might think that WIW gets kick-backs / referral fees / bonusnes from Quick Books, Gusto, etc. which is why they're the (very limited) integration "partners". There's an API of course, if I had time.

Again, I'd forgive that for a free / cheap deal. But it isn't a free / cheap deal *for a working scheduling solution* - a schedule that doesn't reach into next week is *not* a working schedule.

So, yes, I'm annoyed. I feel like I've wasted my time. I feel like I've been deceived. I feel like I signed-up and invested time based upon what is almost a lie. And that sucks - not least because it was so needless. The product isn't awful, the pricing (whilst I may not like it) isn't the worst out there. The limitations are limitations, but every product has some.

And that, really, is sad.

The silver lining is that the free plan only launched yesterday. So perhaps they'll think again about the offering. And my experience is unlikely to be the same as that people had before me. But it is what it is today - so much so that I've signed-up for GetApp just to leave this review.

Respuesta de When I Work, Inc.

Hi there,

Thank you for taking the time to write us a review. I'm sorry this is not a more personalized response but it appears you have not listed your name, title or company in your GetApp review.

As you said, we did just launch our free plan. We hope that many small businesses, including those like you in the apparel and fashion industry, will find value in being able to schedule their employees 10 days in advance and notify them electronically rather than printing out Excel spreadsheets that require their employees to come into a physical location to see their schedule or call a coworker who is currently working to find out when their next shifts will be. As with any new launch, we will continue to try to improve and appreciate your honest and thoughtful feedback about the pricing and how it was displayed to you. Our intention is certainly not to deceive or mislead our customers or potential customers.

We are glad to know that despite your perception of the product and its pricing, our Customer Support did what they do best and answered your questions in a timely and attentive manner.

Have a nice day,
Customer Success @ When I Work

Cynthia H.
Calificación general
  • Sector: Restaurantes
  • Tamaño de la empresa: 51-200 empleados
  • Software usado A diario durante Más de un año
  • Fuente de la reseña

Calificación general

  • Facilidad de uso
  • Probabilidad de recomendación 7.0 /10

When I Work, Works!

Revisado el 2/2/2021

For what our restaurant needs, which is to get schedules out in a timely manner, track schedule...

For what our restaurant needs, which is to get schedules out in a timely manner, track schedule changes and drops or switches, it works just fine.

Puntos a favor

When I Work is easy to access and navigate and the extra features allow to you communicate with your group easily enough. It's fairly efficient and easy to use from a User standpoint. Has an app feature, plus you can access from your computer, so I like that flexibility.

Puntos en contra

Sometimes the cell app glitches and you can't access the program at all and it takes awhile for the program to realign itself. Could be based on cell access, but this happens quite frequently.

Respuesta de When I Work

Hi Cynthia -

Thanks so much for taking some time to provide a review!

It's awesome to hear that our features help your team work better together, and that having access to all the features you need has been so useful!

If you're running into a consistent issue with the app, we're here to help! Feel free to submit a ticket at https://help.wheniwork.com/submit-a-ticket/ so we can assist!

Thanks again for the review!
Adrianne

Mostrando 5 opiniones de 859 Todas las opiniones

Preguntas frecuentes sobre When I Work

He aquí algunas preguntas frecuentes sobre When I Work.

When I Work ofrece los siguientes planes de precios:

  • A partir de: USD 2.00/mes
  • Modelo de precios: Suscripción
  • Prueba gratis: Disponible

No tenemos información sobre las características de When I Work

Los clientes habituales de When I Work son:

Trabajador autónomo, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

When I Work admite los siguientes idiomas:

inglés

When I Work admite los siguientes dispositivos:

Android (móvil), iPhone (móvil), iPad (móvil)

When I Work se integra con las siguientes aplicaciones:

321Forms, ADP Workforce Now, Crew, Facebook, Google Calendar, Google Workspace, Gusto, OnPay, OnPay Solutions, PayPal, QuickBooks Online Advanced, Quickbooks Online, Square Point of Sale, Starboard Suite, TribePad, Vend, Zapier

When I Work ofrece las siguientes opciones de asistencia:

E-mail/Help Desk, Preguntas frecuentes/foro, Base de conocimientos, Chat

Categorías relacionadas

Ver todas las categorías de software encontradas para When I Work.